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Accounting Information: Student Financial Account

All ePayment transactions are posted to general UBC bank accounts. Funds are distributed to the relevant department automatically using Journal Vouchers (JVs) through the UBC Financial Management System (FMS). The appropriate JVs are automatically generated by ePayment using the accounting information provided by the you. You can associate multiple FMS accounts with your Student Financial Account account by either overriding the default FMS account or splitting the funds for a transaction into different FMS accounts.

Account Information

You will need to provide the following FMS account information:

  Mandatory? Format
fund code Yes alphanumeric
dept code Yes numeric
program No alphanumeric, must be 5 digits long
project id Yes alphanumeric
account number Yes numeric

Example: Department ABC has

  • fund code = F0000
  • dept code = 123010
  • program = CINEP
  • project id = 12F30103
  • account number = 465730

Format expected is <fund code><dept code><program code><space><project ID><account number>. Example "F0000123010CINEP 12F30103465730"

Account overriding and splitting

With ePayment Student Financial Account, you will need to provide a default FMS account for transactions to be posted to. However once your system has recieved a request to apply a payment or refund for an item, you can specify a different FMS account to be credited/debited; doing so will override the default account. ePayment Student Financial Account will also allow you to split the funds into multiple FMS accounts, for example the tax portion to go to one account and the remaining to another. Please ask your Developer to review the Student Financial Account Account Code technical information.

Account updates

If you need to update the accounting information and your system is overriding the default account and/or also splitting the funds, then you will need to contact your Developer to update the FMS account stored on your system. You will also need to send your request to the ePayment Support team to update the default FMS account.

Payment Types

ePayment Student Financial Account allows for the processing of credit card (VISA or MasterCard), Interac Online and Electronic Funds Transfer (EFT) transactions. You can choose to restrict the payment type to only certain ones. This can be done on an item level. Please ask your Developer to review the Payment Type information in the Developers section.

Please note:

  • Credit card payments will be processed in real time.
  • Interac Online® payments will be processed in real time.
  • Electronic Funds Transfer will not be processed in real time. Some transactions be immediately rejected by the bank (eg invalid transit code). Funds will usually take 2-5 business days to clear, but it can take as long as 90 days to complete. If it is not immediately rejected, ePayment will assume a successful transaction; a refund request will be sent back if the transaction is returned (due to insufficient funds, etc.)

Payment Type Pricing

Please view the price schedule here.

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